Availability
Packages: Premium, Enterprise
User Roles: Admin, Manager, Full User
What is the Parts Management?
With Parts Management, you can centrally record, edit, and track all parts needed for maintenance and repair.
Whether for fault reports, service jobs, or orders – you always have a quick and clear overview of stock levels, storage locations, and availability.
Main functions of the Parts Management
Record and maintain parts
Create new parts manually or import them from an external system
Store key information such as name, reference number, description, price, minimum quantity, manufacturer, and distributors
Manage stock
Maintain the current stock per storage location and keep track of total stock
Define minimum stock levels to receive automatic notifications when they are reached or undercut
Organize storage locations
Create storage locations as assets and structure them to match your organization
Assign parts to storage locations so you always know where each part is stored
Document stock changes
Record goods receipts, consumption, or transfers manually, or synchronize them automatically via work orders
Manage manufacturers and suppliers
Store the manufacturer of a part as well as multiple distributors
Add restock links to quickly trigger reorders
How do I get started with the Parts Management?
Add parts
Create your most important parts directly in Parts Management with a name and unique part number
Add further details such as description, image, price, and manufacturer
Set up storage locations
Create at least one storage location as an asset
Decide whether to start with a central warehouse or to represent multiple locations
Enter stock quantities
Enter current stock quantities per storage location
Set minimum stock levels for automatic alerts
Tips for efficient use
Start small: Only add the parts you actually need for maintenance and repair
Use minimum stock levels: Get notified in time before a part runs out
Keep storage simple: Start with broad storage locations like “Main Warehouse” and expand if needed
Ensure data quality: Avoid duplicate or outdated parts – keep your parts catalog clean
Frequently asked questions
Can I import parts from an existing system?
Yes, CSV import is possible, but only with a limited set of fields. We recommend manually creating your most important parts first.
How does the minimum stock alert work?
When the total stock across all storage locations falls below the defined minimum quantity, notifications are sent to the assigned user groups.
Can I store parts in multiple storage locations at the same time?
Yes, each part can be stored in as many storage locations as needed, and the total stock is automatically aggregated.
Further information
Read our further articles on the Parts Management and start using it directly in remberg: